SeshDesk is a funded places management platform for activity clubs receiving grants from Sport England, the National Lottery, local councils, and other funders. It captures attendance, demographic, and delivery data as part of running your sessions — then exports it from a configurable evidence export with Sport England Movement Fund, National Lottery Awards for All and HAF (DfE baseline) starting-point presets you adapt to your funder's or council's actual form. Works alongside any council-mandated platform. Your data, your control.
When a session is fully funded, there is no booking fee and no platform fee. SeshDesk charges 2.5% per paid booking only. Funded sessions where the participant pays nothing incur zero platform cost.
Seven funding arrangement types match how your funding actually works — grant-funded, grant-subsidised, bursary, internal subsidy, free tier, Tax-Free Childcare top-up, and custom. The funded places dashboard shows Chargeable, Funded, and At Risk participants at a glance. At-risk detection flags participants before funding runs out. Per-participant fee overrides handle mixed-funding situations. Code-based enrolment lets participants self-enrol with a funding code.
A configurable evidence export pulls together the fields funders commonly ask for, from session data you already collect. Start from one of three presets, then add, drop, or rename fields to match your funder's form. The Sport England Movement Fund preset is a starting point covering participant demographics, session counts, and deprivation data. The National Lottery Awards for All preset is a starting point for participation, outcomes, and spend tracking. The HAF (DfE baseline) preset is a starting point covering attendance hours, demographics, and delivery data, which you adapt to your local authority's requirements. None of the presets is any funder's exact template. MEL funder reporting provides aggregate snapshots with CSV export. Attendance audit trail records every check-in, timestamped and exportable.
Grant readiness scoring assesses your data across 6 factors on a scale of 0 to 100 with actionable recommendations. The compliance questions framework collects what funders ask for, nothing more. IMD postcode lookups attach deprivation data to every participant automatically via the Index of Multiple Deprivation. Income-band bursaries support three validated bands. Demographic data collection is GDPR-gated, with an age 13+ guard, and always optional.
Sport England's Movement Fund requires a single end-of-project report covering participant demographics, session delivery, and community impact. If 75% or more of your participants fall into priority groups, you need detailed demographic breakdowns — by age, gender, ethnicity, disability status, and deprivation. SeshDesk captures all of this as a byproduct of running your sessions. Participant postcodes are automatically looked up against the Index of Multiple Deprivation. When your report is due, export the evidence from the Movement Fund preset and adapt the fields to Sport England's current form. Your readiness score tells you beforehand whether your data is complete.
The National Lottery Community Fund's Awards for All programme funds projects from £300 to £20,000. SeshDesk tracks participation by session, by participant, and by date range. When your grant period ends, export the evidence from the Awards for All preset — attendance numbers, session delivery, demographic reach, and programme outcomes — then adapt the fields to your grant's own form. Your readiness score tells you before the deadline whether your evidence is complete.
If your council runs HAF through a mandated booking platform, SeshDesk is a parallel attendance system — capturing the demographic and delivery data behind your own funder records. The evidence export includes a HAF (DfE baseline) preset covering attendance hours per participant, session delivery dates, demographic data, and IMD deprivation decile from postcode. It is a starting point, not your local authority's exact template: every LA asks for something slightly different, so you add, drop, or rename fields to match the form you are actually given. SeshDesk does not handle HAF claims or payments to your council, and it does not replace your council's HAF system. It runs alongside it. Check with your local authority for the exact fields it requires.
Grant-Funded: full coverage from a named grant. Grant-Subsidised: partial grant coverage, participant pays the remainder. Bursary: income-band validated with three bands. Internal Subsidy: your organisation covers the cost internally. Free Tier: permanent free access. Tax-Free Childcare Top-Up: government TFC contribution applied to session fees. Custom: any other arrangement with a custom coverage amount.
What is funded places management software? Funded places management software tracks which participants in your activity sessions are covered by external funding and which are paying their own way. SeshDesk includes 7 arrangement types, a configurable funder evidence export with three starting-point presets (Sport England Movement Fund, National Lottery Awards for All, and HAF DfE baseline) that you adapt to your funder's or council's own form, and grant readiness scoring.
How does SeshDesk help with Movement Fund reporting? SeshDesk includes a Movement Fund preset — a starting point that gathers the evidence Sport England typically asks for from your session data, covering participant demographics, attendance counts, and deprivation data via IMD postcode lookup. You adapt the export to Sport England's current form.
Can SeshDesk generate HAF participation reports? Yes, with two honest limits. SeshDesk includes a HAF (DfE baseline) preset for its funder evidence export. It is a starting point, not your local authority's exact template, so you adapt the fields to the form you are given. It does not handle HAF claims or payments to your council; it works alongside any council-mandated HAF platform as your own parallel data layer.
What demographic data does SeshDesk collect for funders? Ethnicity, disability status, gender, age, and home postcode. All GDPR-gated, optional, and only shown to participants aged 13 and over.
Does SeshDesk support income-band bursaries? Yes, with three validated bands. Each band can apply a different coverage amount to session fees.
What happens when funded sessions run out? At-risk detection flags participants whose funding is close to exhaustion. When a funded block booking expires, only the unfunded portion is charged.
Is SeshDesk free for funded sessions? Yes. Funded sessions incur zero platform fee and zero payment processing fee.
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