SeshDesk is a session management platform that gives activity clubs and session providers every tool they need to run sessions, grow their audience, and prove their impact to funders — in a single dashboard.
SeshDesk helps club admins replace the spreadsheets, WhatsApp groups, and paper registers that most activity clubs rely on. It provides session scheduling, online bookings with integrated Stripe payment processing (1.5% + 20p Stripe rate on top of SeshDesk's 2.5% commission), a digital attendance register usable from any device, role-based staff management, and automated customer communications including booking confirmations and reminders. HAF compliance reports can be exported directly from the dashboard, eliminating manual data compilation. Every club gets a custom-branded public page with their own colours, fonts, and logo. There are no monthly fees and no setup costs — clubs pay only when they earn, making SeshDesk viable for providers who run free or grant-funded sessions alongside paid ones.
SeshDesk provides online booking with integrated Stripe payment processing. Customers book and pay in one step from your club's branded public page. The platform handles session capacity limits, booking confirmations, and automated reminders. Payment processing uses a flat 2.5% rate with no monthly fees — you only pay when you earn. Refunds, cancellations, and transfers are managed from the dashboard. Every transaction is logged with full audit trail for financial reporting and funder compliance.
Yes. SeshDesk supports private and invite-only sessions that are fully bookable but stay off your public schedule — ideal for one-to-one coaching, trials, and assessments. For a private session you send the customer a secure payment link instead of listing it publicly: they open the link, pay through Stripe in a couple of taps, and the booking confirms itself — with no account, no sign-up, and no app to download. These private sessions are billed and tracked exactly like every other session type SeshDesk handles, so one-to-one work sits alongside your one-off sessions, recurring classes, term blocks, drop-ins, and attendance-billed subscriptions in a single dashboard. Private sessions are never indexed or shown publicly, so an invite-only group or one-to-one client only ever reaches the session through the link you send them.
SeshDesk replaces paper registers with a digital attendance system. Coaches mark attendance from any device during sessions. Attendance data feeds directly into compliance reports for Holiday Activities and Food (HAF) programmes and other funded provision. Participant demographics, session delivery evidence, and attendance rates are captured automatically. All attendance data is stored securely and can be exported on request.
Every SeshDesk club gets a custom-branded public page at seshdesk.co.uk with their own primary colour, heading font, body font, and logo. Thirteen distinctive design-language themes are available (including Brutalist, Cloud, and Honey) plus exclusive themes built for individual clubs. Club branding appears on public session pages, booking confirmations, and email communications. No generic widgets or third-party branding — your sessions look like yours.
SeshDesk includes role-based staff management. Club admins can add coaches, assign them to specific session templates, and control what each staff member can see and do. Coaches get their own login to view their assigned sessions, mark attendance, and see participant details — without access to billing, settings, or other clubs' data. Staff scheduling and session assignment is managed from the dashboard.
SeshDesk includes a full customer migration system for clubs switching from another platform. Upload your customer list as a CSV (SeshDesk generates the template), run a dry-run preview that shows exactly what will be created before anything is written, then send each customer a personal magic-link email. They confirm their details and securely save a payment card in one step — no re-registration, no new passwords — and are automatically enrolled back into their real sessions. A dedicated dashboard tab tracks every customer's progress from invited to enrolled.
Yes. SeshDesk listings are structured for AI search, and SeshDesk operates a live MCP server — the open standard AI agents use to query services directly — so AI assistants can discover sessions in the Activities directory. The public directory also includes a natural-language activity finder. No other UK activity platform currently builds for AI-agent discovery.
The dashboard reports revenue, booking counts, and average booking value live from real bookings, with monthly billing summaries reconciling what was billed, collected, and adjusted. Attendance history per participant and per session backs funding claims, and funder report templates (HAF, Sport England Movement Fund, Awards for All) are generated from the sessions you already run.
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